EAST AFRICAN COMMUNITY
East African Kiswahili Commission
MOBILITY APPLICATION FORM- FY, 2026/27

The application form must be completed by the Applicant, Sending Institution and Host Institution, as applicable. The applicant must then submit the duly completed form, together with all required supporting documents, through the online application portal.

Proposed Mobility Activity Period

1. Applicant's Personal Details

Contact Details

Next of Kin Contacts

2. Applicant's Qualifications

Qualification Institution From To Action

3. Current Institutional Affiliation

4. Motivational Statement

Briefly explain your interest, drive, expected outcomes and outputs. Maximum 250 words.
Words: 0/250

SECTION 5-7 TO BE FILLED OFFLINE

5. ENDORSEMENT BY SENDING INSTITUTION

*Mandatory name and all contact information be clearly written in CAPITAL letters save for the Email. Clear typed entries are strongly preferred.*

*The sending institution must be located in the applicant's EAC Partner State of citizenship. The applicant must attach a copy of the National ID or passport biodata page as proof of citizenship.*
Name of Head of Institution
Title
Official Telephone
Official Email
Name of Head of Department
Title
Telephone
Email
Recommendation by Nominating Officer
Nominating Officer
Official Stamp, Signature and Date

6. HOST INSTITUTION

To be completed by the Applicant if a host institution has already been identified. Alternatively, a Kiswahili-related institution or any institution with an interest in promoting Kiswahili may complete this section and submit an application to the East African Kiswahili Commission (EAKC) to host a mobility applicant.

Note: The host institution must be located in an EAC Partner State other than the Partner State of which the applicant is a citizen.

Name of host Institution

_________________________________________________________________
Address

_________________________________________________________________
Official Telephone

______________________________________ 		Official Email

______________________________________
Name of Head of Department

______________________________________ 		Title

______________________________________
Telephone

______________________________________ 		Email

______________________________________
Area of Kiswahili Development and Use


____________________________________________________________________________

____________________________________________________________________________
Proposed Activity


____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________
Nominating Officer

______________________________________
Official Stamp, Signature and Date


______________________________________

7. COMMITMENT BY THE FOUR PARTIES

a) East African Kiswahili Commission

The EAKC will be responsible for the overall coordination of the programme. To support approved activities, the Commission will provide modest funding to selected participants as follows:

  • To facilitate travel by providing a return economy-class air ticket.
  • To pay an honorarium for the duration of the engagement in two instalments: 50% upon reporting to the host institution and submission of a duly endorsed Work Plan, Employment ID/National ID and participant's bank account details. The Work Plan must be endorsed by an authorized official of the host institution.

The monthly rates of honoraria are as follows:

  • Stakeholders – USD 1,000.
  • Senior Lecturers – USD 1,500.
  • Professors and Associate Professors – USD 1,500 per month.
  • For External Examination/programme development, technical support at a rate of USD 200 per working day, for a maximum of 5 to 10 days.

Transport Allowance and Final Honorarium Payment

  • To pay a transport allowance of USD 100 for road travel to and from the host institution if the visiting staff prefers road travel.
  • The final instalment, comprising the remaining 50% balance, shall be paid upon submission to the Commission of a final report duly signed by the participant and endorsed by the host institution.

b) Applicant

  • Fill and submit complete application within the specified deadline.
  • Identify and secure an appropriate Host Institution in an EAC Partner State other than the applicant's country of origin and obtain confirmation of acceptance from the Host Institution before submitting the application.
  • Adhere to the programme of activities agreed between the Commission, Sending Institution and Host Institution.
  • File a report to the Commission on the Mobility exercise supported by photos and recordings of activities undertaken while in the field.
  • Secure travel insurance not exceeding USD 150 where applicable.

c) Sending Institution

  • Nominate and endorse the applicant for the Mobility Programme.
  • Retain the applicant's benefits during the duration of the Mobility activity.

d) Host Institution

  • Qualify as an entity that develops and uses Kiswahili or has interest in the development and use of Kiswahili.
  • Apply to the East African Kiswahili Commission for consideration to play host or endorse a stakeholder to be hosted.
  • Propose a calendar of activities after the applicant has been nominated and accepted.
  • Provide appropriate accommodation to the applicant.
  • Arrange for pick-up and drop-off of the applicant on arrival and departure respectively.
  • Provide furnished working space for the applicant for the duration of the exercise.
  • Accord any other support and extend necessary courtesies to the applicant for their comfort, safety and security.

Applicant

Name

______________________________________________________________

Signature _____________________________ Date __________________

East African Kiswahili Commission

Executive Secretary

______________________________________________________________

Recommendation

______________________________________________________________

______________________________________________________________

Signature _____________________________ Date __________________